In a tough and fast moving business, real estate professionals have a lot to juggle. The main job of a real estate agent is primarily connecting with people and helping them with their real estate buying and selling goals. However, there is often a lot of other administrative tasks that can get in the way. Priorities shouldn’t change, but these tasks are still crucial to running a business and making money. It doesn’t always make sense to hire a full-or-part-time employee, which is where a virtual assistant can help. Focus on doing what you do best and making money. Here are 4 ways a virtual assistant can help your real estate business.


Time is an important commodity and can be hard to find enough of it in real estate. So much of your day is spent meeting with clients and showing properties, that it can be hard to find a minute to do anything else. A virtual assistant can help free up your time by taking on some tedious administrative tasks.

  • Calendar management & scheduling
  • Contract drafting & management
  • Data/CRM entry


It’s crucial to maintain communication with clients, vendors, prospects, and other professionals. In real estate, expanding your network is important, but so is maintaining contact with it. With all of the daily prospecting, showing, scheduling, etc., it’s easy to let some contacts slip through the cracks or forget to deliver an important message. A virtual assistant can maintain your network and act as the primary point of contact for you.

  • Transaction coordination
  • Follow-up calls/emails
  • Appointment setting
  • Information liaison
  • Ensuring deadlines are met


Real estate is moving mostly online. As a result, marketing is more important than ever to stand out. A virtual assistant can help with agent, brand, and property marketing.

  • Mailings
  • Social media management
  • Email campaigns
  • Print documents for open houses & listings
  • Website maintenance & management
  • Promotional products & client gifts


A solid organization system is what makes any business run smoothly. Have you ever not been able to find a file when you needed it? Have you lost someone’s contact information? Virtual assistants thrive on being organized and creating processes and systems that work. With many moving parts, a strong organization system is imperative in seeing a real estate transaction from start to finish.

  • Digital files
  • Emails
  • CRM
  • Workflow process
  • Company manuals/procedures

If you’re thinking of hiring a virtual assistant for your real estate business, we’d love to get to know you and have a discussion on how we can simplify your life and help you reach your business goals. Connect with us here.