This past year forced many businesses to adapt. One of the primary changes is how we communicate with our colleagues, clients, business partners, and how we conduct meetings. By now, everyone is likely familiar with Zoom or other video conferencing platforms. However, it can be frustrating trying to sync up everyone’s schedule to make sure all parties involved are available. That’s why we’ve rounded up some of the most widely used and streamlined scheduling tools for you or your business to implement in the new year.


Calendly is super easy to use and affordable. There’s even a free version that integrates with most calendar apps and Zoom. You set your availability, and email your link to someone and they can view your calendar to book a meeting. Calendly allows you to take ownership of your scheduling by creating buffers, notifications, daily limits, and more.


YouCanBookMe is a great tool for teams. It allows you to schedule meetings without all of the back and forth emails. You can either set up a regular weekly schedule or customize it each week. Time zones are automatically detected and you can add padding in between meetings. Notifications are fully customizable and you can add your logo and colors to your booking page for a fully branded experience. It offers simple pricing based on the number of calendars you use.


Woven offers Smart Templates for a quick, easy way to schedule even your most complex meetings. You input the details like time and location, select the template, and all of your details will prefill automatically. What also sets Woven apart from other scheduling tools is its availability sharing and group polls option, allowing you to plan your next event and accommodate everyone’s schedule. It’s pretty affordable, with a free option and a premium plan at just $15/month with a free 21 day trial. If you sign up before the end of the trial, you can lock in $10/month for premium.


Doodle is one of the cheaper options, at just $5.99/month for a pro plan and $30/month for a team of up to 5 users. For larger organizations, Doodle Enterprise is a customizable option. There’s a free version, but it doesn’t come with a lot of the extras that the pro plan offers, such as Zoom integration. Doodle allows you to sync up with your other calendars to avoid double booking or scheduling errors. If you need to make updates or changes to a meeting, you can do it all from your Doodle dashboard.


Calendar is also another affordable option and includes a free version. It has many of the same features as the others on the list, but it also includes analytics so you can see where your time is going and how it’s being spent. In addition, you can also take Calendar on the go with you, with the app available on iOS and Android.

The start of a new year gives us the opportunity to reflect on our current way of doing things to determine what works and what needs changed. It allows us to reorganize and implement new systems and processes so that we continue to grow and improve. Since time is our most valuable commodity, we hope the implementation of one of these tools will help you be more productive and simplify your life.